Have you ever gotten this really long email and found yourself wondering when you would get time to read it? A lot of people think that sending a long email is a good idea. But it usually is something that recipients find intimidating.
Here are some general tips on email length for when you write your business emails.
Write what is necessary “ When you are writing an email for your business, write what needs to be included but keep it appropriate and keep it succinct.
Break it up If you have a lot of things to say in the email, one good thing is to use bullet points to express your important points.
1. Begin each of your points with a summary of the action you want the person to take.
2. Ensure that there isn’t any hidden important information in the messages or the meat of your bullet points.
Keep it to one Action for each Message Don’t confuse your recipients by giving them too many things to do in one email. Start new messages for each of the actions you want the person to take. This is going to allow your recipient to handle the email better and to do the actions that you want them to do. When you set this precedent, they may learn to adopt this same thing for you.
When you are sending emails to clients or potential clients, you want to make sure that they know exactly what you want them to do. Make it easy for them to read, break it up into manageable sections for them, and start each new required action with a new email. It will make things a lot easier for them and for you, and it will make your business relationship much easier for the two of you in the future.
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